The owner of this group will need to create the team, we suggest a supervisor/manager/chair of the organization. They will be responsible for the overall maintenance of the group, such as Adding/removing members.
- To start you need to create the group, open Microsoft teams and select the Teams button on the left-hand column.
*You may or may not already have some groups in this space, that is ok, you can have up to 100 groups and up to 250 members in each group.
- Next with this teams highlighted fine the Join or Create Team in the upper right-hand corner.
- You will then get a couple options, as the owner(s) you will want to select create a team.
- You now have the option to decide the type a group. If you are an instructor and you want an easy way to share files with your class, you can choose Class and add your students to it. If you are a chair and want to add a Math Group, Professional Learning Community (PLC). Our IT department used staff, and all other groups fall under “Other”.
- Creating your team options. Chose the name for your group, I filled out a test name in the snip below.
**Note** You can create multiple teams with the same name, so be sure to distinguish them
- The most time-consuming task is as follows (pending on how big your group is). What I recommend is adding your extra owners of the group if you have them at this point. You can also skip this step and add people later. You just type in their name and select Add, they will populate below to where you can also change if you want them to stay a Member, or be an owner with the drop down, also you can select the X which would remove them in case you made a mistake.
*Note* We do not recommend adding by distribution list, or security groups. If it is not communicating properly you could end up inviting a whole bunch of people you did not intend to.
- To add and remove members for upkeep, you will select your teams’ button as discussed in step one and select your group. You will select the ellipsis next to your group, here you can add members and Channels.
- As you see in the snip from step 7 you can also select Manage team, this is where you would remove members and promote/demote owners with the dropdown below the Role column, you can remove members by selecting the X next to their role. This should also take information from AD and show you their location.
- You have now created your group, you can schedule meetings with just this group now as well as post documentation and have chat areas for communication that doesn’t require a meeting but is good information for you to have for your group.
If you require any assistance with setting up a group in Teams. Please feel free to reach out to the Tech Support team at 515-965-7300